Minutes of the Annual Meeting held on Thursday 20th May 2021 in the Village Hall
This meeting has been reduced to the minimum statutory requirements because of the coronavirus pandemic restrictions.
Present:
Cllrs: F. Winup (Chairman)
Blair
Mackelden
Prior
Unitary Cllr. N. Botterill
Ryall (Clerk)
3 Parishioners
- Apologies for absence –
Cllr S. Bettles, Cllr. Mrs. J. Halliday.
- Election of Chairman & Vice- Chairman –
Chairman: Cllr. F. Winup – Proposed by Cllr. J. Mackelden
Seconded by Cllr. B. Blair
Vice-Chairman: Cllr. J. Mackelden – Proposed by Cllr. F.Winup
Seconded by Cllr. J. Prior
There were no other nominations and Cllrs Winup & Mackelden were unanimously elected to serve as Chairman and Vice-Chairman respectively for 2021-22
- Acceptance of Office–
The Councillors present signed the Acceptance of Office documents. The Clerk said he would arrange for Cllrs S Bettles & Cllr Mrs J. Halliday to sign after the meeting.
- Declarations of interest –
There were no declarations of interest.
- Minutes of the meeting held on 18th March 2021.
The minutes were unanimously accepted as a true record and signed by the Chairman.
- Matters Arising –
6A Election 2021 – vacancy
The election in May was uncontested and with the resignation of Cllr Reeves the Council has a vacancy. This can be filled by co-option if completed within 35 working days of the election date. (6th May 2021). A vacancy notice will be placed in the newsletter and on the notice boards and web site within the next few days and will be advertised for 14 working days.
- Finance –
Income:
Wilts Council Precept – full year 5750.00
Expenditure:
The Councillors checked and approved the following invoices:
Vita play – clean Whitegates play area 480.00.
Cllr Winup- newsletter printing & handle (B&Q) 40.76
WALC – subscription 144.06
Bowens Accountants – payroll 102.00
Zurich Municipal – insurance 1203.00
Mrs H Reeves – defibrillator electricity 12.00
Mr. Roberts – defibrillator electricity 12.00
SSE – quarterly invoice 71.12
Lloyds Current Account @ 28.04.21 33622.74
Shawbrook Investment 1000.00
7A. Internal Auditor
The Chairman reported that Mrs. Hermina Fleming had kindly agreed to act as the Council’s internal auditor for the 2021-22 accounts.
- Correspondence –
8A. YK Parish Council — request to support the proposal to erect ‘single track’ signs at the ends of the C164 road – Yatton Keynell to Upper Castle Combe via Giddeahall & Long Dean.
Cllr Prior said he regularly uses the road with farm equipment and rarely sees another vehicle. The general view was that the recent road works on the B4039 caused a few lorries to avoid them by using this road.
The Council agreed unanimously to review the request when costs have been provided.
8B. Wilts Search & Rescue/Police – request for a donation.
The Council agreed to donate £30 but to review in 2022.
- Planning applications
PC Approved
Woodbury Hill House – transformation of buildings etc
Upper Combe Lodge – fell 3 Ash trees.
Westway Farm – fell 1 Ash tree.
Benetta, Dark Lane – fell 1 conifer.
Upper Manor House – fell 3 Ash trees.
PC – Under Consideration:
The Stables UCC – listed building application for change of use.
The meeting agreed to support this application. The Clerk was asked to request an explanation for the statement in item 3 of the decision notice for 20/11317/FUL (The Stables UCC – change of Use) which states that it shall only be used as holiday accommodation and not be occupied as a place of residence. This is contrary to the Parish Council’s support of this application which saw it as useful conversion of a redundant building by providing future residential accommodation.
- Rejected
The Manor House Hotel – installation of hot tubs at 2 cottages.
The Council unanimously opposed this application on the grounds that hot tubs would be inappropriate in the location selected as the gardens of the cottages concerned are overlooked by neighbouring buildings and are adjacent to a public footpath. The noise from the users & the operation and the overall size would impact on the wellbeing of neighbours and be very difficult for the management to control.
Unitary Council. Granted:
The Stables UCC – change of use etc.
Lower Colham Mill – solar panels on garage.
Trelawney UCC – fell Cypress tree.
Woodbury Hill house – transformation of buildings etc.
Westway Farm – fell 1 Ash tree.
Upper Manor House-fell one Ash tree
Unitary Council under consideration.
Middle Dean UCC – 6 metre height reduction to 6 Maple trees.
Upper Combe Lodge – fell 3 Ash trees.
The Stables UCC – listed building application foe change of use.
Manor House Hotel – installation of hot tubs at 2 cottages.
- Approval of the Annual Governance Statement.
The Chairman read out to the meeting each of the items regarding the acceptance of the Accounting Statements.
It was proposed by Cllr Mackelden and seconded by Cllr. Prior that the Annual Governance Statement was accepted. This was agreed unanimously by the meeting.
- Approval of the Accounting Statement & for 2020/21 and budget for 2021/22
The Clerk explained the detail of the Accounting Statement and the Budget to the meeting.
It was proposed by Cllr Prior and seconded by Cllr Mackelden the annual Accounting Statement and Budget were accepted. This was unanimously agreed by the meeting.
- Date of next meeting
The date of the next Council meeting was confirmed as Thursday 15th July 2021 at 7.30pm in the Village Hall.