Minutes of the Extraordinary Parish Council meeting held on 12th June 2014
Present: Cllr. F. Winup (Chairman)
Cllr. A. Bishop
Cllr. J. Halliday
Cllr. B. Harvey.
Cllr. J. Mackelden
Cllr. J. Prior
Cllr.G. Ruggles
D. Ryall (Clerk)
1 Apologies for absence:
There were no apologies for absence.
2. Declarations of interest:
There were no declarations of interest.
3. Approval of accounts & Annual Governance Statement for 2013-14.
The Clerk went through the annual return and governance statement, for the year 2013-14, which has to be sent to the external auditors Grant Thornton and has been vetted and confirmed by our internal auditor Hermina Fleming. He said that they had to be approved by the Council and submitted to the external auditors by 23rd June.
The Council unanimously approved the accounts and governance statements.
4. Budget 2014-15
The Chairman reviewed the proposed budget for 2014-15 and out goings and income for 2013-14. He said that the installation of a hearing loop system in the village hall was a possibility and that a supplier is visiting later in the month after which we would have an idea about potential costs.
The meeting agreed to the inclusion of £14000 to cover the replacement of play equipment and potential purchase of three defibrillators. Cllr Harvey recommended that a feasibility study be carried out to determine the best location for the equipment. The Chairman said that this would naturally be part of the procurement process and would ensure the locations selected were the most suitable.
The Chairman asked if the meeting thought that potential grants should be included in the budget. The Councillors thought that was not necessary as there was no guarantee that grants would be obtained.
The Council unanimously approved the 2014-15 budget.